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Lease Vs Buy Equipment Analysis


Similarly, if the business is in an equipment-based industry, ownership of the asset affords the ability to make modifications at any given time. Constraints of mileage limits or penalties for your vehicles do not exist when an organization owns an asset. Owners will not be subject to any lessor restrictions and can eventually sell the asset. Lastly, the owner of the asset can benefit from deductions to reduce their tax liability under IRS Section 179.




lease vs buy equipment analysis


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With either property or equipment, a purchase allows for the asset to be recorded to the balance sheet as a fixed asset and depreciated over time rather than make periodic lease payments. The total annual expense for a fixed asset is generally less than the annual expense of a comparable leased asset.


When leasing, the space, equipment, or vehicle is not your property and it needs to be returned to the lessor. A lessee will not recognize any equity or benefit from the appreciation of leased property. Also related to real estate, the organization will have no say regarding the space and could experience high rent costs as the market changes over time. Changes or updates to equipment are only allowed if the lessor agrees. Penalties may apply for mileage consumed over a specified threshold listed in the contract agreement. Limits to your control of a leased asset will always exist.


To perform a lease vs buy analysis, an entity must have a thorough understanding of the current state of its operations. Several questions must be asked, with these five being the most important on which to focus:


Flexibility is an important factor in regards to lease terms and costs. Every entity, no matter the industry, needs specific equipment to get the job done. Certain equipment, such as computers, needs to be updated in a semi-regular time frame. A lease allows your team to stay up-to-date. Vehicles and additional equipment such as forklifts, golf carts, and other tools can be expensive. Leasing these assets avoids exorbitant fees.


Sometimes, your landlord may include a tenant improvement allowance, or TIA, to your contract as an incentive to sign. However, there are likely strict guidelines you must stick to when making updates to a leased space. For example, you may be required by the lessor to remove any modifications or improvements made to the asset at the expiration or earlier termination of your lease, resulting in additional costs.


Having a lease means less worry about tying up capital, especially if your entity is newer. Before putting money on the line, however, determine whether or not your organization can support the cost of the lease or loan being considered. Remember a lease payment is likely to increase over time; but also keep in mind the added costs that come with owning equipment or real estate.


The decision should be made using a cost-benefit analysis. What are the costs of the asset and will the cost change over time? The new standards empower companies to take a more transparent look at their lease portfolios.


Based on the results generated by the Lease vs Buy Calculator tool, approximately 50% less cash and 25% less expense will be expended with a lease. The total initial liability is also less when deciding to lease compared to purchasing. However, leasing has an impact to EBITDA of $305K of expense while the expense impact related to a purchase with a loan is only $102K.


No determinant answer to the lease versus buy debate exists in this example. For some companies, purchasing the office space is more feasible for the addition of an asset and less overall expense. For others, a lease makes more sense to leave more cash for business growth and the added flexibility due to the ease of renegotiating a lease.


You can purchase a $50,000 piece of equipment by putting 25 percent down and paying off the balance at 10 percent interest with four annual installments of $11,830. The equipment will be used in your business for eight years, after which it can be sold for scrap for $2,500.


The alternative is that you can lease the same equipment for eight years at an annual rent of $8,500, the first payment of which is due on delivery. You'll be responsible for the equipment's maintenance costs during the lease.


The following tables demonstrate how you can use a cash flow analysis to assist you with a lease-or-buy decision. In this case, if cost were the sole criterion for the decision, you would be inclined to purchase the asset because in current dollars, the cost of purchasing is $32,204, while the cost of leasing is $34,838. Even if cost isn't your sole criterion, a cash flow analysis is useful because it can show you how much you're paying for non-cost factors that may dictate your decision to lease.


This analysis assumes the financed purchase of a $50,000 piece of equipment for 25 percent down, interest at 10 percent, and four annual payments of $11,830 (all payments are made on the last day of the year).


This analysis assumes that equipment costing $50,000 will be leased for eight years for an annual rent of $8,500, with the first payment being due on delivery and the following payments being due on the first day of each subsequent year. The business is assumed to have a combined federal and state income tax rate of 40 percent (tax benefits are computed as of the first day of year following the year for which the rental deduction was claimed) and a 6 percent cost of capital.


When it comes to running a business, you need to be savvy with your money to succeed. And, part of being financially smart includes making decisions about leasing or buying equipment. But, which is a better choice for your business? Get the rundown on leasing vs. buying equipment, including what to consider when it comes to purchasing or leasing assets for your business.


When you lease equipment, you do not have ownership of the asset. Instead, you rent equipment without owning it and pay a monthly fee (typically with interest) to use it. With leasing, you may also need to make a down payment, too (think leasing a car). And, you have to sign a contract that includes information about your monthly fee and when you need to return the leased equipment.


With leasing, you have access to the equipment for the life of the lease. For example, if your lease is for five years, you have access to and can use the equipment for five years until your lease contract expires.


There are a lot of factors you need to consider before making the leap to purchase or lease equipment for your company. After you weigh the pros and cons of buying vs. leasing business equipment, also ask yourself the following questions.


Think about the equipment you are wanting to purchase or lease. How long will it last? Will you need to replace it in a few years? If you think the equipment will be functional and last for many years, consider making the move to purchase it. On the other hand, if you think the equipment will quickly become out-dated, maybe consider leasing it instead.


One of the leading questions that a small business owner faces as her or his business grows, is how to finance the acquisition of new equipment. The two primary options available are to lease the equipment or to purchase it.


Since these decisions impact some of the largest investments a small business will make in its growth, it is critically important to analyze these two options carefully. Here are four keys to evaluate the lease vs. buy decision for your small business and its future capital equipment acquisitions:


In addition, you should know whether your lease is a Net Lease or a Gross Lease (in a net lease, the lessee is responsible for maintenance, taxes and insurance, rather than the lessor), and whether it is a Full Payout Lease (in which the lessor recovers the full cost of the asset over the course of the lease term).


For example, you may be able to secure a lease financing arrangement through your commercial bank, through an insurance company, or by using a finance company that specializes in leasing. In addition, the equipment manufacturer or dealer may provide its own leasing options or financing services, most likely through a wholly-owned subsidiary or via a private-label financing partnership.


Generally speaking, we would all generally assume that if you can buy a piece of equipment outright, then you might lean toward doing it. American culture has a strong disposition toward ownership as a beneficial goal and our business mindset tends to teach us that owning is more secure for a business than leasing.


However, this is not always the case and in fact, flexibility and protection of cash flow may be more essential to the stability of your business than owning a piece of equipment. Here are some key pros and cons of leasing, when compared to buying:


Second, there are a number of cost analysis tools and methods you can use to evaluate the lease vs. buy question in detail. The process of performing a cost analysis will take into account factors such as the cost of each alternative; your cash flow position and requirements; anticipated growth plans and related potential drains on cash flow; the timing of the payments; interest rate on a loan vs. lease rate; and other financial considerations and factors.


It is also important that when you perform your lease cost analysis, you make reasoned and evidence-backed assumptions about the expected economic life of the equipment; its operational longevity; anticipated obsolescence; salvage value of the equipment; and depreciation (loss of value). In addition, a common consideration is the comparison of bank loan interest rates to the effective interest the business will pay for a financial lease.


If you are presently considering a capital investment strategy to acquire new assets for your business today, contact your CPA as a next step so that they can advise and guide you through the evaluation and analysis process with a detailed review that meets your business requirements for today, as well as tomorrow.


The most common approach to a lease vs buy analysis is to do a simple discounted cash flow analysis comparing the Net Present Value (NPV) of the potential lease payments to the upfront cost of paying cash for the equipment. Here are key best practices to follow to make the analysis more effective: 041b061a72


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